Privacy policy

1. Who We Are

Data Controller:
G. Hill & Sons Ltd
49a Brizenorton Road, Minster Lovell, Witney, United Kingdom OX29 0SG
Email: gordonhill.sons@asphalt.org.uk
Phone: 01993 775568

2. What Data We Collect

We collect the following types of data:

a. Personal Data You Provide

Name
Email address
Phone number
Address
Project-related details
Any other information you choose to provide via forms or direct communication

b. Automatically Collected Data

IP address
Browser and device information
Date/time of visit
Pages visited
Referring URL

This data is collected through cookies and analytics tools.

3. Legal Basis for Processing

Under GDPR, we process your personal data only when there is a lawful basis to do so. These include:

Consent – When you voluntarily submit your data via contact forms.
Contract – To take steps prior to entering into a service agreement.
Legal Obligation – To comply with applicable legal requirements.
Legitimate Interest – To operate and improve our website and services.

4. How We Use Your Data

We may use your data to:

Respond to inquiries or requests
Provide quotes and perform contracted services
Communicate project updates
Improve website functionality and user experience
Comply with legal obligations

5. Data Sharing and Transfers

We do not sell or rent your personal data. We may share data with:

Service providers (e.g. website hosting, email systems) who process data on our behalf under strict confidentiality
Legal authorities when required by law

We do not transfer your data outside the European Economic Area (EEA) unless adequate protection measures are in place.

6. Data Retention

We retain personal data only as long as necessary for the purposes outlined in this policy or to comply with legal obligations. After that, data is securely deleted.

7. Your Rights Under GDPR

If you are located in the EU or UK, you have the following rights:

Right to Access – Request a copy of the personal data we hold about you.
Right to Rectification – Request correction of inaccurate or incomplete data.
Right to Erasure ("Right to be Forgotten") – Request deletion of your data under certain conditions.
Right to Restrict Processing – Request a temporary halt to processing.
Right to Data Portability – Receive your data in a structured, machine-readable format.
Right to Object – Object to processing based on legitimate interest.
Right to Withdraw Consent – Withdraw your consent at any time.

To exercise any of these rights, please contact us at:

Email: gordonhill.sons@asphalt.org.uk
Subject: GDPR Data Request

You also have the right to lodge a complaint with your local data protection authority.

8. Cookies and Tracking Technologies

We use cookies and similar tracking technologies on our website to enhance your browsing experience. Cookies are small text files stored on your device that help us recognize repeat visitors and gather anonymous usage statistics.

Types of Cookies We Use:

Essential Cookies: These are necessary for the website to function properly (e.g., navigation, access to secure areas).
Performance/Analytics Cookies: These help us understand how visitors interact with our site by collecting anonymous information.
Functionality Cookies: These remember your preferences (e.g., region or language).
Third-Party Cookies: Some cookies may be set by third-party services integrated into our site, such as Google Analytics.

Managing Cookies:

You can control or delete cookies through your browser settings. Disabling cookies may affect the functionality of some parts of our site.

9. Data Security

We implement appropriate technical and organizational measures to protect your data against unauthorized access, disclosure, alteration, or destruction.